If you run a David-sized company and feel that manual management of documents is the only viable option, then you need to think again! Even the best document management software tools are available at affordable prices to help small businesses incorporate technology into their day-to-day functioning.
There are many document management software like VIENNA Advantage Document Management System, RicohDocs, KRYSTAL Document Management System, etc. that can help even small businesses in creating document repository in a cost-effective manner.
Along with providing cost-effective solutions, document management system software can help small companies in other ways, such as:
Document Management System for Reduced Labor CostA small company that is struggling to manage its documents manually may end up hiring IT professionals for the same. But in this way, they will incur more expenses that could have been avoided if managed judiciously. Rather than increasing the labor cost by hiring IT professionals, small businesses need to take help of technological assistance like document management software tools.
Companies have the option of ASP (Application Service Provider) and client-server hosted document management software. While ASP document management software is hosted distantly by a service provider, client-server document management systems are fared on local computers.
ASP systems are more popular these days, as they allow authorized users to access portable documents from anywhere and anytime.
Fool Proof Data Security EnsuredTop document management systems provide several layers of security to keep the data of your company fool proof. As your small company is still in the budding stage and can’t afford any breach of security, a document management system is the only solution.
Also, with document management system, your data gets protected against frequent failures like power outages and server crashes.
Increased Productivity with Higher EfficiencyWith a document management software, employees spending several hours on searching for documents through a series of folders and cabinets is a story of the past.
With a system in place, searching of documents and sharing them with different end are a matter of just few minutes. And, this will automatically improve the overall productivity and efficiency of your employees.
Provides an Eco-friendly SolutionBy switching to digital files with a document management system, your company can go eco-friendly and save paper cost. The paper cost may seem like a trivial expense, but it adds up to a huge amount after a period.
So, why not go eco-friendly and save all your files digitally? It can further help in cutting down the expenses of printer maintenance, storage cost, ink cost, and waste file removal costs.
As there is no denying the fact that document management system helps small businesses save money directly and indirectly, why still stick to the age-old physical record system! Get rid of bulky file cabinets not just to improve the overall efficiency of your employees, but also to give a neat look to your office, free from the endless piles of files.